Administrative Openings

Boutique financial firm with impressive management team, nice group and a good office culture. Opportunity for an EA to support the two existing Managing Directors, and potentially provide assistance to a new MD who is coming on board. Executives require phone, calendar, travel and expense report assistance - would be very happy to have this person handle some events and client interaction or some office management responsibilities as well if the person is interested. Great opportunity to carve out your own role based upon your interests and the company's needs. Client will likely hire another couple of Assistants over the next year, so this person will be able to help shape the administrative team. Competitive salary commensurate with experience plus bonus and excellent benefits package. Contact Andrea Greiff at andrea@positionsinc.net or 617-851-3700

Pharmaceutical firm-Lexington-Executive Assistant to Dir of Clinical Development and Regulatory Affairs to 70k. Fast paced growing company! Support friendly, independent executive who travels frequently. Handle heavy calendar, international travel arrangements, expense reporting, conference planning, projects and more! Contact Andrea Greiff at andrea@positionsinc.net or 617-851-3700

Venture Capital firm in Boston seeking Receptionist / Admin Assistant. Excellent Benefits including Bonus, 4 weeks vacation and more! Answer phones, screen calls, greet guests, maintain conference rooms, kitchen, guest offices, misc. admin duties including filing and faxing, calendar maintenance, expense reports, special projects as needed. Receive packages, distribute mail, order office supplies, and other admin duties as requested. Basic MS Office Suite, especially Word, Excel, Outlook, Explorer and some admin exp preferred. Contact Robin Mochen at robin@positionsinc.com or 617-367-9200

Growing start-up Pharmaceutical firm in Cambridge. Admin Assist/Office Mgmt paying up to 70 doe. Great opportunity. Provide administrative support, establish procedures, coordinate vendor relationships, handle projects. Contact Diana Lewis at Positions Inc. at dlewis@positionsinc.com 617-367-9200

Consulting Firm in Boston seeking high level Executive Assistant to VP’s. Written correspondence, calendar management, travel arrangements, expense reports, Power Point presentations, etc. BA degree or equivalent exp. Min. 5 yr exp. Proficient in Microsoft Word, Excel, PowerPoint and Outlook. 50-60K. Contact Andrea Greiff at andrea@positionsinc.net or 617-851-3700

Private Equity-Boston-Marketing Research Analyst/Executive Assistant-to low 70's total comp. Newly created spot-a hybrid of a Jr. Marketing Research Analyst and an EA. This person will provide maybe 25% admin support-calendar, travel, meeting arrangements etc. for Partner heading Marketing and will take over some projects from an Associate-such as managing the dealflow database in Salesforce.com. This person will research potential deals and companies (technology and biotech sectors) and will look at which companies will be at which trade shows, etc., maintain relationships with investment bankers, etc. 100% company paid benefits-great work culture! Contact Andrea Greiff at andrea@positionsinc.net or 617-851-3700

Private Equity-Boston-Receptionist/Administrative Asst to 40's plus bonus, 100% company paid benefits! Great, friendly work environment! Handle phones, greet visitors, backup administrative staff with clerical, administrative and research duties. Contact Andrea Greiff at andrea@positionsinc.net or 617-851-3700

Mergers and Acquisitions firm located in Boston seeking Administrative Assistant to VP and marketing/deal team. For the VP - correspondence, travel arrangements, expense reports, manage schedule/calendar, set up conferences, catering, maintain supplies, research using internal database, and act as liaison with providers. For marketing/deal team - assist with marketing materials for internal meetings and mailings, provide assistance with management presentations, submit expense reports, maintain files, create correspondence and provide back up for receptionist. Proficient with Microsoft Office including PowerPoint and Adobe PDF. Contact Diana Lewis at Positions Inc. at dlewis@positionsinc.com 617-367-9200

1 on1 EA. Looking for a highly polished and loyal assistant. Person should be comfortable with some personal assistant duties, picking up or ordering lunch, making restaurant reservations (should know all the good places), heavy calendar and travel, contact management, some PowerPoint-should be flex to stay late as needed. Standard office hrs 8:30-5:30 Competitive Comp plus Bonus, 100% Paid medical/dental etc. Contact Andrea Greiff at andrea@positionsinc.net or 617-851-3700

Position supporting biotech investment partner. The team is growing and they are in fundraising mode currently. Team environment, heavy calendar, travel (with constant changes) and contact management. Position includes personal assistant functions, including dinner planning and arranging networking events. Required skills include strong MS Word and Excel-basic PowerPoint. Hours will be 8:30-5:30 or 9-6. Benefits are 100% Company Paid. Contact Andrea Greiff at andrea@positionsinc.net or 617-851-3700

Positions supporting 3 MD's in the Private Equity Group. 80% of role is handling travel arrangements, function as a right hand admin, ensuring MD's get where they need to, expense reports, handling their phones. Assistant will be given a Blackberry and will sometimes need to check in on the MD's after hours-especially if they're traveling. They need someone who can think through the details. Hours 8:30-5:30 or 9-6 flex to stay late as needed. Contact Andrea Greiff at andrea@positionsinc.net or 617-851-3700

Admin Assist supporting CFO/COO. Someone with financial acumen who wants assistant work. Some reporting, financial projects, personal assistant work. Looking for a go getter, happy to put the time in, extremely detail oriented and someone who has a friendly upbeat attitude. Growth opportunity. Target bonus of 10%. Contact Andrea Greiff at andrea@positionsinc.net or 617-851-3700

Supporting group of VP's and Associates - support for 5-7 general travel arrangements, expense reports, meeting coordination. Looking for approx 2-5 years exp. Hours 8:30-5:30 or 9-6 flex to stay late as needed. Target bonus of 10%. Contact Andrea Greiff at andrea@positionsinc.net or 617-851-3700

SALES OPPORTUNITY: Successful track record & established clientele. Creative/fast track compensation. Stability/financial security. Tenured team oriented staff. Formalized training program & follow up coaching direction. Company well respected in their industry.

Are you looking to get to your top of your field without leaving it. Looking for Administrative Support individual of high energy & fast learning capability to join our successful team.