POSITIONS INC.

919 18th Street, NW, Suite 230

Washington, DC 20006

(202) 659 -9270-PHONE

(202) 659-9245-FAX

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Are you interested in legislative affairs and the nonprofit sector? Are looking for a resume builder? If grad school is also in your near future and you need a spring-boarding ‘day job’, this organization is the place for you. One of the world’s most prominent nonprofit trusts, with an office in DC, has an opening for a bright, enthusiastic graduate with strong administrative skills who can make a two year commitment to this support position. Enjoy working in a state of the art office with 100% paid benefits which include tuition reimbursement.

Provide right hand assistance to senior staff members as needed and you will use all of your administrative savvy including strong writing abilities.

Responsibilities include (but not limited to):

• Handle all administrative functions for the senior staff including: editing and proofreading documents; drafting correspondence; managing paper flow and deadlines; scheduling meetings, appointments and conferences; coordinating internal and outgoing mail; copying; faxing; filing; and word processing.
• Handle travel arrangements and prepare itineraries (including background information) and expense reports.
• Assist staff with special projects and related research.
• In the absence of other administrative assistants, provide administrative back-up coverage for the reception desk which includes answering the main office line, greeting guests and visitors and helping to manage the security of the office space.

They are looking for the best and the brightest, so if that’s you, let us know! Please have at least two years of solid administrative experience and excellent MS Office skills. Wow us with your proofreading skills!

Benefits:

• 100% of premium paid for employee
• 100% dental premium paid for employee, spouse and/or dependents through Delta Dental.
• 3 weeks vacation; 11 paid holidays; 10 sick days; 2 personal days
• Organization matches 1:1 up to 5% of employee’s per pay contribution and provides an additional 8% contribution per pay – a total of up to 13%!
• Commuter benefit program
• Corporate membership rates at local health clubs
• Matching Gifts Program – organization matches $2 for each $1 donated up to $10,000 annually to 501(c)(3) organizations
• U.S. Savings Bonds purchased through payroll

To apply: email your resume and cover letter to Justin Park at jpark@positionsincwdc.com with subject line: “Admin Asst – NGO”

Do you want to combine your interest in communications and political science? Opportunity to promote a leading executive education program and seminar series on government, media and Congress to a variety of targeted audiences.

If you thrive on a fast-pace, and possess strong oral and written communication skills, have an interest in public affairs and can juggle multiple schedules and priorities, then this opportunity will allow room for growth and learning.  You will interact with corporate leaders, representatives of government agencies, and universities.

Responsibilities include:

• Coordinating conferences and seminars
• Interacting with speakers and graduate students
• Assisting the Program Director with logistics for each seminar

Characteristics of Ideal Candidate:

• Initiative, strong organizational skills and ability to work with people from diverse cultures and backgrounds
• Strong oral and written communication skills

Benefits:

• 100% paid premium for major medical insurance-individual coverage
• 403B employee pre-tax contribution to retirement plan
• TIAA CREF employer financed contribution up to 4% of salary
• Generous vacation and sick leave plan

Requirements:

• B.A. /B.S. degree required with concentration in communications, English, political science, public relations, journalism, history or government affairs preferred.
• Applicants must be proficient in MS Office software and have relevant experience in an internship or volunteer position.

lease administrator
Real estate, washington, dC 
$55 to $70K

Are you ready to continue your professional development as a Lease Administrator within the legal department for a leading national commercial real estate company in the Washington metro area… then this opportunity could be for you? This company is a self administered and self managed real estate investment trust. They are specialists in the commercial real estate business with over 30 years of experience; this team is dedicated to building long lasting relationships.

A bright, diligent, conscientious organized person with exceptional organizational skills would be an excellent fit to this vibrant industry leader. Showcase your problem solving, organization skills and industry knowledge while being the go to person for the Leasing Representatives.

Never a dull moment!

Responsibilities

• Analyze and interpret executed lease documents and create lease abstracts
• Partner with Lease Analyst to prepare billing worksheet
• Direct the receipt of initial security deposits and letters of credit
• Research and respond to leasing questions
• Coordinate with Leasing Department to obtain tenant’s initial Certificate of Insurance for leased premises
• Analyze and interpret lease provisions and advise Property Management and Accounting departments
• Develop and conduct formal training sessions for users of lease abstract database

Characteristics of the ideal candidate include

• Strong problem solver who is adaptable to changing priorities
• Excellent communicator who has effective time/management skills
• A personality that gets along well with people and has a positive impact on the rest of the office
• Very good follow through and juggling skills
• The ability to produce high quality work product without missing the detail
• Self motivated and confident to communicate with Senior Executives
• Excellent proofing and editing skills
• Takes ownership of the position

Benefits include

• Tuition reimbursement of $5250.00 after six months
• Metro Check allowance of $75.00 monthly
• Affordable family healthcare costing under $200.00 monthly with a premium provider
• 401 K with matching contribution
• 15-20 days of Paid Time Off

Requirements

• 3-5 years of related experience in the real estate industry and hands-on experience interpreting commercial lease agreements in a corporate work environment
• Strong working knowledge of MS Word, Excel and Access
• BA/BS degree required; a concentration in business or real estate related field preferred

FOR IMMEDIATE CONSIDERATION: Email resume to Candace Smiechowski, senior account manager, Positions Inc. at candaces@postionsincwdc.com with subject line “lease administrator"

executive assistant to cEO
Trade association
$55 to $60K

Are you a polished and professional Executive Assistant with experience supporting high level executives?  Does working with a Board of Directors and assisting with an Annual Meeting sound familiar and appealing?

This trade association is seeking a seasoned and true-blue executive assistant to provide support to their CEO and VP of Communication.  Your superb attention to detail and ‘can do’ attitude will shine while managing their intricate travel plans and calendars.  In this role, you will need a proactive approach to problem solving, resourcefulness and outstanding written and verbal communication skills. 

Responsibilities:

• Coordinating and arranging the CEO and Vice-President’s extensive and ever changing travel schedule
• Maintaining their calendars, correspondence, expense reports and acting as a liaison with staff
• Providing administrative support to the Board of Directors and assisting in many aspects of their quarterly meetings
• Assisting with the planning and implementation of the association’s Annual Meeting
• Liaising with high-level executives and board members

Benefits:

• Benefits begin immediately
• 100% healthcare premium for employee and dependents paid by employer
• 100% dental premium for employee and dependents paid by employer
• Monthly Transportation Subsidy
• Flexible Savings Account, Federal Credit Union, Employee Assistance Program
• Long and Short-term disability in addition to Life Insurance
• 2 weeks paid vacation, 12 sick days, 12 Federal and 3 personal days
• 401(k) program

Requirements:

• Minimum of 5 years of Executive Assistant experience
• Extensive experience with executive travel coordination
• Proficiency in using MS Word, Excel, PowerPoint and Outlook

FOR IMMEDIATE CONSIDERATION:  E-mail cover letter, resume and salary requirements to Heather L. Fallon, Recruiting/Business Development Associate, Positions Inc. at hfallon@positionsincwdc.com with a subject line:  “Executive Administrative.”  All resumes will be reviewed by Positions, Inc. and candidates with the appropriate skills will be contacted for an initial interview.

To speak with a recruiter about these and other job openings,
please contact us at (202) 659-9270

FILLED POSITIONS

graphics specialist Assistant-Filled
Real estate, Washington, dC 

If your are ready to put your top notch design/ graphic skills to the test while assisting members of a dynamic Brokerage Team for a leading commercial real estate company in the Washington metro area…..read on. This client company of ours is listed as “One of the Top Five Best Companies” to work for in the Region. They have over 30 years of experience. Their teams are dedicated to building long lasting relationships.

This position requires an energetic, organized person with a demonstrated ability to juggle and prioritize multiple competing tasks and demands.  Showcase your graphic skills in this dynamic fast paced state of the art work environment.

Never a dull moment!

Responsibilities

• Design and produce marketing materials, flyers, corporate leasing proposals and presentation boards using Adobe Photoshop, In Design and Illustrator or MS Office graphic programs
• Oversee production, assembly and mailing of flyers, brochures and mass marketing collateral
• Create/edit maps with Photoshop, MapPoint or PowerPoint
• Organize and assist with planning for Broker functions
• Create and edit maps with Photoshop or PowerPoint
• Assist with Research needs when they arise

Characteristics of the ideal candidate include

• Strong problem solver who is adaptable to changing priorities

• Excellent communicator who has effective time/management skills

• A personality that gets along well with people and has a positive impact on the rest of the office

• Very good follow through and juggling skills

• The ability to produce high quality work product without missing the detail

• Self motivated and confident to communicate with Senior Executives

• Excellent proofing and editing skills

Benefits include

• Tuition reimbursement of $2500.00 after six months
• Generous annual bonuses based upon performance
• Affordable family healthcare costing under $250.00 monthly with a premium provider
• 401 K with matching contribution from date of hire
• 10 days vacation coupled with 5 sick days and 9 Federal Holidays

Requirements

• 2-3 years graphics experience in a professional corporate environment
• Background should include word processing; presentation materials collation; preparation of spreadsheets; graphs and charts; desktop publishing in a marketing or production environment
• Proficient in using Adobe In Design, Photoshop Illustrator and MS Office/Typing 55-60 wpm

FOR IMMEDIATE CONSIDERATION: Email resume to Candace Smiechowski, senior account manager, Positions Inc. at candaces@positionsincwdc.com with subject line “Graphic Specialist Assistant"

Publications Assistant-Filled
Tysons Corner, VA
Low $30k's   

A leading not-for-profit industry association in Northern Virginia is in search of an Administrative/Publications Assistant who has excellent attention to detail coupled with a strong ability to juggle multiple projects in a deadline driven environment. Without question this association has tremendous name recognition within their industry. Join a team of well tenured professionals who appreciate a solid work ethic and who will encourage your professional development every step of the way.  Terrific opportunity to be challenged and learn a variety of new skills. 

Responsibilities:

• Organize front desk activities, including answering phones and directing calls; greeting visitors; and sorting and distributing mail.

• Process publication orders

• Maintain adequate number of publications for CMAA bookstore.

• Assist President & CEO with travel arrangements, calendar and expense reports.

• Respond to member inquiries

• Maintain adequate office supplies for association.

• Provide support for multiple department projects including Professional Development, Meetings, and Membership

• Maintain database information and invoice logs, and vendor lists

Characteristics of the ideal candidate include:

• Well organized, detail oriented self starter who enjoys taking projects from inception to completion
• Ability to work on multiple projects simultaneously
• Excellent writing skills
• Outstanding communication skills
• Outgoing, pleasant attitude

Benefits include:

• 100% paid Single Healthcare Coverage to include Dental with affordable Family coverage
• Eligibility for 401K after three months of employment; organization contributes 3% of your salary
• Two weeks vacation coupled with 6 sick days and 10 Federal Holidays
• Paid training classes offered

Requirements:

• Bachelor’s degree preferred
• Minimum of 1 year experience performing administrative duties in an office setting
• Proficiency in using MS Office

FOR IMMEDIATE CONSIDERATION: Email resume to Colleen Mullaney, Recruiting Associate, Positions Inc. at CMullaney@positionsincwdc.com with subject line “Publications Assistant"

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